October 20, 2021 Minutes

The meeting was called to order at 6:00 PM by Jim Haney.

• Present: Jim Haney, Parke Smith, Mike DeWald, Bob Marcuccilli, Joe Cleland, Frank Kurth, Sue Ann Mitchell
• Absent: 

Report of Meeting Notice

The meeting date and time were posted and advertised as required.

Approval of Previous Minutes

• Parke Smith presented the September 15, 2021 regular meeting minutes and made a motion to approve as submitted. The motion was seconded by Joe Cleland and was carried by the voice vote of:
  • 5 Yeas
  • 0 Nays
  • 2 Abstain

Treasurers Report and Other Financial Matters

• Mike DeWald reviewed the financial reports.  Mike noted the following:
  • The original Rate Study projections and the actual rate received were significantly different.
  • This month followed normal patterns, with the exception that repairs were up.
  • LRSD received two payments from Lake Estates this month.
  • The ending balance for the month was $2,044,106.
• Mike DeWald made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 7 Yeas
  • 0 Nays
  • 0 Abstain
• Mike also presented the monthly claims report, which included invoices from EJ Prescott and Gasvoda that should have been on last month’s report and made a motion to approve the September monthly claims report in the amount of $59,183.70.  The motion was seconded by Joe Cleland and was carried by the voice vote of:
  • 7 Yeas
  • 0 Nays
  • 0 Abstain
• Mike also presented the proposed 2022 budget.  After some discussion, Mike made a motion to approve the budget as submitted, to include the recommended modification in Repair and Maintenance from $28,000 to $38,000. The motion was seconded by Parke Smith and was carried by the voice vote of:
  • 7 Yeas
  • 0 Nays
  • 0 Abstain

Unpaid Accounts of Former Owners – Gulley & Trier

• Jim Haney brought to the board’s attention that two former property owners still had account balances that the board is not likely to collect.
• Mike DeWald made a motion to approve turning the account debts for Gulley and Trier over to a collections service.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 7 Yeas
  • 0 Nays
  • 0 Abstain

Request to Waive Late Payment Penalty – Lake Estates and Colson

• The board reviewed two requests to waive late fees.
• Sue Ann Mitchell made a motion to wave late fees for Lake Estates, as they have provided sufficient documentation to demonstrate a reasonable effort to make payment on time.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 5 Yeas
  • 1 Nays (Jim Haney – name provided at Jim’s request)
  • 1 Abstain
• Parke Smith made a motion to deny the request to waive late fees by Colson.  The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
  • 6 Yeas
  • 1 Nays
  • 0 Abstain

Astbury Monthly Report

• Astbury provided a written report prior to the board meeting and Donn Neff was in attendance.
• It was noted that Donn Neff will be leaving Astbury and taking over his responsibilities related to LRSD will be Matt Rippey.
• Drainage Issue at 45 EMS B48A & Lake Estates Generator
  • The property owner at 45 EMS B48A failed to provide consent to pay for a 12” extended riser at his expense.  Jim Haney made a motion to authorize Astbury to install a 10” riser, as recommended by Astbury, and send notice and an invoice to the property owner.  The motion was seconded by Parke Smith and was carried by the voice vote of:
    • 7 Yeas
    • 0 Nays
    • 0 Abstain
• Lake Estates Generator
  • Donn reported that he has been in regular communication with Ritter Electric.  The Ritter contact still has not received the generator and has no indication of when it may arrive.
  • Donn and Matt will be receiving weekly updates from Ritter, which will be passed along to the full board.
• Influent Screen Replacement
  • As part of the monthly report, Astbury reported that changing the influent brushes is needed.  They also proposed that the influent screens be replaced as well, while the equipment was in place to change the brushes.  While the screen did not appear to need replacement from a wear or damage perspective, Astbury proposed replacing the screens with smaller diameter screens, which they believe would catch more debris.
  • DLZ responded that there is no issue with the screens or screen size and that they were functioning as designed.  In addition, DLZ indicated that they believe that changing the screen size may cause other systemic issues.
  • There was also discussion as to whether or not the labor for this project should be provided by Astbury as part of the current Astbury/LRSD agreement, or if the project should be designated to a sub-contractor.
  • Given the lack of clarity on the labor issue, Jim Haney made a motion to table the decision regarding the replacement of influent brushes until next month.  The motion was seconded by Parke Smith and was carried by the voice vote of:
    • 7 Yeas
    • 0 Nays
    • 0 Abstain
  • The LRSD Board also directed DLZ and Astbury to collaborate to provide an agreed upon best approach to the screen change proposal within 90 days.
• Grinder Pump Rebuild & Purchase-Warranty Tracking
  • Donn indicated that he was still waiting for Crane to determine which pumps were covered under warranty.
  • Astbury will secure multiple bids from external machine shops to perform rebuilds on pumps not covered under warranty.
  • Carson will review any contractual obligations for Astbury regarding pump maintenance and repair.
  • The Board directed Greg Gear/LRSD Office Administrator to track the warranty for any new pump installations.
• Equipment for Grinder Repair Shop
  • Given the fact that Astbury is no longer interested in performing this work, this issue is a moot point.

Update – Selge Breach of Contract

• DLZ and Selge are still in discussion.
• Selge is exploring insurance options.

Property Owner Connection Status

• Greg Gear reported that the current number of properties that have yet to connect remains at 5.
• Greg reported 1 new connection from a previously exempted property.
• Greg also reported that there were 4 new build and 1 tear down/rebuild permits requested this month.

Low Income Home Energy Assistance (LIHEAP)

• The Board requested that information regarding this service be added to the LRSD Website and on the LRSD office voice mail greeting.

Other Items That May Come Before the Board

• Carson reported that letters to property owners regarding required electrical connections and reminder information about Fats, Oils, and Greases have been mailed.
• Sue Ann Mitchell provided an update on the most recent county tax sale information.

Public Q & A

• None

Adjournment

• Motion to adjourn the meeting at 7:42 was made by Mike DeWald.  The motion was seconded by Frank Kurth and was carried by the voice vote of:
  • 7 Yeas
  • 0 Nays
  • 0 Abstain

Parke Smith, Secretary