December 16, 2020 Minutes

Call Meeting to Order

The meeting was called to order at 6:09 PM by Jim Haney.

• Present: Jim Haney, Parke Smith, Mike DeWald, Sue Ann Mitchell, Bob Marcuccilli, Frank Kurth
• Absent: Joe Cleland

Report of Meeting Notice

The meeting date and time were posted and advertised as required.

Consider and Act on Amended Ordinances – Subdivision Control, Use, and Rate

• Jim Haney made a motion to adopt Ordinance 2020-1 (Subdivision Control Ordinance) as presented. The motion was seconded by Parke Smith and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain
• Jim Haney made a motion to adopt Ordinance 2020-2 (Amended and Restated Sanitary Sewer Use Ordinance) as presented. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain
• Jim Haney made a motion to adopt Ordinance 2020-3 (Amended and Restated Ordinance Establishing a Schedule of Rates and Charges) as presented. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain

Approval of Previous Minutes

• Parke Smith presented the November 18, 2020 regular meeting minutes. Mike DeWald made a motion to approve. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain

Treasurers Report and Other Financial Matters:

• Mike DeWald reviewed the financial reports. Mike noted the following:
  • November was a pretty calm month.
  • Maintenance costs remained under budget and interest income received was almost $3k.
  • Receipts from customers were down $8-10k for November. Mike queried Astbury about this and they replied that the person responsible for making the deposits had been ill and an $8k deposit slid into December.
  • It is estimated that the district will have ~$200k excess of receipts over disbursements for the entire year. Of that, the district will have deposited $96k into the Asset Replacement Fund.
  • In early December, an additional $200k was transferred into the Money Market account.
  • The ending balance was $1,790,444.
• Mike DeWald made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain
• Mike DeWald also presented the Monthly Cash Budget, the Accounts Matrix, and the CD Schedule. Mike noted:
  • According to the CD maturity schedule, 2 CD’s (one in the amount of $200K and one in the amount of $150K) are scheduled to mature in February of 2021.
  • Not expecting any significant changes before year end.
• Mike DeWald presented the monthly claim form and noted that the Insurance payment from last month was omitted and appears for approval on this month’s form. Jim Haney made a motion to approve the monthly claims report in the amount of $57,936.43. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain

Approve Astbury Bank Deposit Reconciliation Cost

• Jim Haney recommended that the board authorize an additional monthly payment to Astbury for monthly bank deposit reconciliation, which is not an included service in the existing agreement. Jim Haney made a motion to authorize payment of $250 monthly to Astbury for bank deposit reconciliation services. The motion was seconded by Mike DeWald and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain

Astbury Monthly Report

Donn Neff provided a written report to the board prior to the meeting and attended in person. Donn noted:

• It’s been a relatively quiet month, in terms of callouts.
• Astbury will be replacing the gas regulators on each of the three lift stations due to failures. The current regulators are original parts and are of poor quality. The cost of the regulators will be approximately $700 each.
• 45 B48A – The grinder at this location is lower than the surrounding area and regularly has water on top of it. Don is waiting for a response from Casey Erwin at DLZ to review installation data for this grinder.
• 214 B60 – The grinder station lid at this location has damage. Donn reported that it appears as though the property owner has extended the driveway and/or parking area to include the area in the immediate vicinity of the grinder. The grinder does not have a traffic rated lid. It was determined that Astbury will conduct required repairs and notify the district of the cost, which will be added to the property owner’s monthly bill.

Property Owner Connection Status

• Greg Gear reported no changes in the total number (8) of unconnected properties.
• The Dice property was sold at tax sale and the new property owners have indicated that they intend to connect, once they have possession of the deed.
• There have been 2 new permits requested for tear down/re-builds in December.

Other Items That May Come Before the Board

• None

Public Q & A

• None

Adjournment

• Motion to adjourn the meeting at 6:50 was made by Bob Marcuccilli, seconded by Sue Ann Mitchell, and was carried by the voice vote of:
  • 6 Yeas
  • 0 Nays
  • 0 Abstain

Parke Smith, Secretary