January 20, 2022 Minutes

The meeting was called to order at 6:00 PM by Jim Haney. Jim welcomed Emily Shipley to the board.

Report of Meeting Notice

The meeting date and time were posted and advertised as required.

Election of Officers to the Board

Motion by Joe Cleland to retain the officers the same as 2021, Jim Haney as President, Bob Marcuccilli as Vice President and Assistant Secretary, Parke Smith as Secretary and Mike DeWald as Treasurer. The motion was seconded by Frank Kurth and was carried by the voice vote of:

Approval of Previous Minutes

The Board did not have a quorum to pass December meeting minutes. The Board will vote at the February meeting.

Treasurers Report and Other Financial Matters

Jim Haney reviewed the financial reports for the year and noted the following:
- Unmetered Receipts were $1,676,445.
- Ending cash was $2,321,386.
- December unmetered receipts were $140,683.
Jim Haney made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts. The motion was seconded by Joe Cleland and was carried by the voice vote of:
- 5 Yeas
- 0 Nays
- 0 Abstain
Jim presented the Cash & Fund Metrics and Management Cash Budget. For the year, our total receipts are $78,000 higher than budgeted.
Jim also presented the Monthly Claims Approval Form of $45,206.42 and made the motion to approve. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 5 Yeas
- 0 Nays
- 0 Abstain

Pro Forma Statement

Jim Haney discussed the Asset Replacement Fund. Mike sent out and email stating that he is comfortable transferring $104,000 from the Operations and Maintenance Fund to the Asset Replacement Fund. Total amount in the Asset Replacement Fund is $1,100,00 after the transfer of $104,000. Jim made the motion to transfer the $104,000. The motion was seconded by Frank Kurth and was carried by the voice vote of:

Independent Contractors Committee Update

Bob Marcuccilli and Jim Haney talked about submitting the application to the County Committee that oversees the funds that are available for COVID Relief Funds.
The Committee has determined they should buy Ferric Chloride in bulk versus 55 gallon drums.
The second suggestion by The Committee is to purchase the In The Round Sludge Dewatering System to reduce the amount of sludge going into the landfill. This would constitute a yearly savings of $20,000 and $12,000 for buying the Ferric Chloride in bulk.
The Committee is also talking with Astbury regarding leasing the In the Round System to them, so they can use it at their other plants.
Joe Cleland made the motion to submit the grant application to the ARPA Fund for $150,000 for the In the Round System and $100,000 for Ferric Chloride. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:

Bob presented 2 invoices. One for $20,377.50 for flushing the collection system at the dead end of the system. This is a maintenance item that Casey at DLZ agreed that this would be a good practice to do every 5 years. Astbury did this without getting Board approval first. By the contract Astbury is to get the boards approval for a large expense like this. Bob had a discussion with Tom Astbury. He will make sure that this will not happen again. The Committee recommends paying this bill, invoice number 239735 in the amount of $20,377.50. Also, would like to send Astbury a written letter indicating that future violations of the contract most likely would result in nonpayment of those invoices. Jim Haney made the motion to pay invoice #239735 in the amount of $20,377.50. The District will write a letter indicating that future violations of that section of the contract most likely would result in nonpayment of those invoices. The motion was seconded by Frank Kurth and was carried by the voice vote of:

The second invoice, number 239734, for $512.50 is for a homeowner that had electrical failure from the house to the grinder on Thanksgiving weekend. Astbury hooked up a generator to the grinder so the homeowner could stay in their home over the holiday weekend. They had to keep going back to fill the generator up with gas. The homeowner had difficulty getting an electrician to fix their problem. The Board discussed putting a plug in the homes line to stop the sewer use until the problem is fixed. Astbury would like The Board to give this bill to the homeowner. After some discussion, The Board agreed to pass the bill on to the customer to pay Astbury directly. Bob Marcuccilli made the motion to pass the bill on to the homeowner and have them pay Astbury directly. The motion was seconded by Joe Cleland and was carried by the voice vote of:

Astbury Monthly Report

Matt Rippey presented the Monthly Claims Report and made some recommendations for future needs.
Astbury would like to purchase a spare pump for the lift stations. Lead times for pump repair is eight weeks.
They would also like to purchase spare critical components. One item being a soft start, preprogramed controller.
Also, purchase a portable pump for use of a bypass if there is a catastrophic failure at a pump station.
Evaluate replacement upgrades of the control panel and telemetry to allow for remote acknowledgement and resetting alarms.
Engage an engineering firm to evaluate the expansion of the current wet well to allow for additional capacity.
The Board requested that Astbury supply aa report showing the history of all dates that lift station alarms have occurred, along with any instances that an overflow occurred.
The Board requested Astbury to include in their monthly report, a list of any preventative maintenance work orders that do not get completed. If all work orders were completed, include a statement as such.

Lake Estates Generator

NIPSCO issued a work order on January 10, 2022. We are waiting on NIPSCO to run the gas line and then Ritter Electric will return to hook up and perform a startup.

Crane Install

Astbury has a quote for $1,000 for the mounting bracket. Dan Fox of Astbury is checking for a cheaper price.

Selge Breach of Contract

Andy Boxberger stated that there are 2 deviations on the grinder specs that were not approved by DLZ. Andy is writing a response to send to Selge.

Monthly Connection Report

There are still 5 properties that still have not connected.
Four properties have pulled new construction permits.
There are 11 properties that have pulled vacate permits for teardown and rebuilds.
One property is requesting a rate reduction.

Jim Haney has asked Carson to come up with a plan to get the final 5 properties hooked up.

Other Items That May Come Before The Board

Astbury notified Jim that the property owner at 177 EMS B61 would like a late fee of $7 reimbursed. The payment was never received and was returned to the property owner. Jim Haney made the motion to deny the request. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:

Public Q & A

Adjournment

Motion to adjourn the meeting at 8:02 pm was made by Jim Haney. The motion was seconded by Joe Cleland and was carried by the voice vote of:
- 5 Yeas
- 0 Nays
- 0 Abstain

Bob Marcuccilli, Assistant Secretary