Call Meeting to Order
The meeting was called to order at 6:00 PM by Jim Haney.
- Present: Jim Haney, Frank Kurth, Bob Marcuccilli, Sue Ann Mitchell, Parke Smith, Mike DeWald, Joe Cleland
- Absent: none
Report of Meeting Notice
The meeting date and time were posted and advertised as required.
Approval of Previous Minutes
- Parke Smith presented the June 17, 2020 regular meeting minutes. Mike DeWald made a motion to approve. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Treasurers Report and Other Financial Matters:
- Mike DeWald reviewed the financial reports. Mike noted the following:
- The district received approximately $140,000 this period.
- There were three payments made to the Office Contractor this month.
- The new rate study resulted in higher than normal expenses for the period.
- The ending balance was $1,639,843.
- Jim Haney made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Mike DeWald also presented the Monthly Cash Budget, the May Checkbook, the Accounts Matrix, and the CD Schedule. Mike noted:
- A CD is scheduled to mature on 8/22.
- A Bond Payment (approx. $394,000) is due on 8/1.
- There is still positive cash flow.
- Mike also suggested that the board grant him authority to move available funds into and out of a money market account in order to generate revenue.
- Jim Haney made a motion to authorize Mike DeWald to move available funds from checking to a money market account and vice versa up to the amount of $250,000 as Mike deems fit. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Jim Haney made a motion for the board to formally approve and sign previous disbursements from March, April, and May. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Jim Haney made a motion to approve June monthly claims report in the amount of $42,763.17. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Mike DeWald requested authority to make customer refunds for under the amount of $250 without board approval.
- Parke Smith made a motion to grant Mike DeWald authority to make customer refunds for overpayment under the amount of $250 without board approval. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Collection Agencies
- There was a discussion of how to recoup losses in revenue as a result of tax and/or commissioner sales when liens were forgiven from the original owner.
- The board directed Andy Boxberger to reach out to collection agencies to gather information and provide an update at the next meeting.
Bowman Estate
- The district has received a check regarding the estate in the amount of $223.85. The estate has overpaid but still owes the district for attorney fees.
- Mike DeWald made a motion to accept the $223.85 as partial payment and release the remainder of attorney fees. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Astbury Monthly Report
Don Neff provided a written report to the board prior to the meeting and attended in person. Don noted:
- Nothing out of the ordinary to report this month.
- Astbury repaired 2 grinder pumps:
- 1 damaged by a contractor
- No known damage to the 2nd grinder, but reflectors were added to prevent future damage to the post
- Astbury is still seeing issues with grease in grinders. The new Standard Operating Procedure to track and respond is in process. In addition, a letter regarding the issue was sent to all property owners and a similar reminder is now on each bill sent out. Lake Estates has had several incidents with grease and Don will work with Lake Estates Staff to identify and monitor the issues.
Subdivision Control Ordinance
- Andy Boxberger reported that the draft is under review by DLZ and Astbury.
- Jim Haney asked for volunteers to form a committee to finalize the proposal. The committee will consist of Andy Boxberger, Greg Gear, Bob Marcuccilli, and representatives from DLZ and Astbury.
Property Owner Connection Status
- Greg Gear provided a list of 8 properties that are still not connected, including the address and a brief status of each property.
Other Items That May Come Before the Board
- Jim Haney noted that the board had previously suspended the assessment of Failure to Connect Penalties through July 3 in accordance to the Governor’s extension of the state health emergency status 4.5.
- Parke Smith made a motion to extend the suspension of Failure to Connect Penalties to the end of July in accordance with the Governor’s additional extension of status 4.5 to the end of July. The motion was seconded by Joe Cleland and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Public Q & A
- There were no public comments, and the session was closed.
Adjournment
- Motion to adjourn the meeting at was made at approximately 7:10 by Mike DeWald, seconded by Bob Marcuccilli, and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Parke Smith, Secretary