June 15, 2022 Minutes

The meeting was called to order at 6:00 PM by Jim Haney.

• Present: Jim Haney, Parke Smith, Mike DeWald, Bob Marcuccilli 
• Absent: Joe Cleland, Frank Kurth, Emily Shipley

 

Report of Meeting Notice

The meeting date and time were posted and advertised as required.

 

Announce Restrictions on Public Comment Period

• Jim Haney shared the guidelines for those wishing to provide public comments.
• The guidelines are as follows: The District welcomes public participation at its meetings for comments pertaining to the business of the District. Any member of the public wishing to comment is asked to fill out a Speaker Notice form prior to the start of the meeting to inform the Board that the individual desires to speak at the meeting. This Speaker Notice should include the individual’s name, the EMS Lane or Road on which they reside. The Board has allotted 3 minutes for each person’s public comment. The order of speakers is determined by the submission of the Speaker Notice form.

 

Public Comment

• None

 

Approval of Previous Minutes

• Parke Smith presented the May 18, 2022, Regular Meeting minutes and made a motion to approve as submitted. The motion was seconded by Mike DeWald and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain

 

Treasurers Report and Other Financial Matters

• Mike DeWald reviewed the financial reports.  Mike noted the following:
  • Reviewed the LRSD and USDA fund amount balances in the matrix document.
  • Raised a question of any potential advantages to purchasing Federal Securities.
  • The district budget was a net positive for the month.
  • A significant portion of budget negatives will be recovered via equipment resale.
  • Maintenance costs remain high.
  • The ending balance for the month was $2,314,305.
• Mike DeWald made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain
• Mike also presented the monthly claims report and noted that the activities this month were relatively low.
• Mike DeWald made a motion to approve the June monthly claims report in the amount of $47,329.34.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain
• Errors from the previous month regarding two pending claims were discovered because the actual amounts when received were different than anticipated amounts.
• Jim Haney made a motion to approve payment in the corrected amounts of the invoices at an additional cost of $1,888.12.  The motion was seconded by Parke Smith and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain

 

Independent Contractor Committee

• Bob Marcuccilli reported that the committee has reviewed the savings for the use of bulk ferric chloride and that the practice is expected to generate a savings of approximately $15,000 per year (75%).
• Anticipated savings for use of the “In the Round” dewatering unit may also result in more than $25,000 in savings.  In addition, the committee has become aware of a used In the Round Unit that may be available for sell for approximately $100,000, as opposed to the projected cost of $200,000 for a new unit.  The committee will monitor and explore the option of a future purchase opportunity.
• Bob also reported that the committee is nearing completion of the renegotiated contract with Asbury.

 

Lift Station 1 – DLZ

• DLZ reported that they will be completing the process of purchasing and installing the data logger prior to the July 4 weekend.  The cost of this project exceeds the preciously approved amount.
• Jim Haney made a motion to increase the approved payment from $2000 to $2200.  The motion was seconded by Mike DeWald and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain

 

Astbury Monthly Report 

Astbury provided a written report prior to the board meeting and Tom Astbury and Josh Koontz were in attendance.  Astbury reported the following:

• All systems were in complete compliance for May and the plant is operating well.
• Tom reported that they are adding a new position to start in June.  The new hire is Josh Denlinger, who will fill the role of Assistant Manager.
• Corrective Maintenance
  • 7 grinders were repaired.
  • There was some discussion about continuing education of property owners to help prevent maintenance issues in the future.  Astbury will explore the potential of placing trouble shooting stickers on the grinders.
• Preventative Maintenance
  • All projects are on schedule.
  • HVAC quotes have been received from Dave’s Electric.
  • Items for the Screen Brush/Auger replacement have arrived.  There was a more than expected delivery charge of $4000 – Astbury will challenge the delivery charge.  During the installation by Hastings, it was discovered that some fittings also needed to be replaced, which is being done as part of the installation process.
• Future Projects
  • Dann Fox continues to monitor reports of excessive odors at the lift station and has begun to use more powerful scrubbers.  Neighbors have reacted positively to the change.
• Grinder Pump Repair
  • Astbury reported that 3 pumps have been repaired and that 11 units are currently awaiting repair pending Board approval.  Jim Haney made a motion to authorize the repair of the 11 pumps from Crane, in the amount of $11K plus return freight.  The motion was seconded by Parke Smith and was carried by the voice vote of:
    • 4 Yeas
    • 0 Nays
    • 0 Abstain
• Grinder Pump Test Station – this project is still in process.
• Equipment Inventory – is included in the monthly report and is on track.
• Driveway Quotes
  • Greg Gear reported that a contractor has recommended the driveway have cracks sealed and be relined, rather than resurfaced at this time.
  • Greg stated that Super Seal would be able to conduct the work at a cost of $686.70.  The board directed Greg to proceed and to fund the repair work from the maintenance budget.

 

Update on Selge Breach of Contract – Carson

• Andy Boxberger reported that he talked with Ron White from Selge and Selge has proposed to settle the disagreement for 50% of the cost incurred by LRSD.
• Jim Haney made a motion to authorize Carson to take all action to settle the dispute with Selge and that Selge reimburse LRSD for 50% of the costs and with assurance that this settlement applies only to this specific instance and not to any potential future instances.  The motion was seconded by Mike DeWald and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain

 

Property Owner Connection Status

• Greg Gear reported that the current number of properties that have yet to connect has increased to 5 (there was a previously exempted property added to the list).
• Greg also reported that there were 2 new permits requested this month, and 0 tear down/rebuild permits requested this month.

 

Rate Study Update

• Jim Haney reported that LRSD has received a proposal from Jeff Rowe (Baker Tilley) to conduct the new rate study for $7,500 (including Jeff’s attendance at 2 monthly board meetings).
• Jim Haney made a motion to contract with Baker Tilley to perform the rate study in the amount of $7500 to be completed by November 1, 2022.  The motion was seconded by Parke Smith and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain
• Related to the rate study is the need to provide additional clarity and language regarding the time and frequency of seat count activities as they pertain to restaurants and bars.  The board directed Andy Boxberger of Carson to develop proposed language.

 

Other Items That May Come Before the Board

• None

 

Adjournment

• Motion to adjourn the meeting at 7:35 was made by Bob Marcuccilli.  The motion was seconded by Mike DeWald and was carried by the voice vote of:
  • 4 Yeas
  • 0 Nays
  • 0 Abstain

 

Parke Smith, Secretary