Call Meeting to Order
The meeting was called to order at 6:00 PM by Jim Haney.
- Present: Jim Haney, Frank Kurth, Bob Marcuccilli, Sue Ann Mitchell, Parke Smith, Mike DeWald, Joe Cleland
- Absent:
Report of Meeting Notice
The meeting date and time were posted and advertised as required.
Approval of Previous Minutes
- Parke Smith presented the May 20, 2020 regular meeting minutes. Parke made a motion to approve. The motion was seconded by Mike DeWald and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Treasurers Report and Other Financial Matters:
- Mike DeWald reviewed the financial reports. Mike noted that there was nothing out of the ordinary for monthly activities, there was some interest income, and there was a balance of $1,545,179 at the end of the period.
- Mike made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Mike DeWald also presented the Monthly Cash Budget, the May Checkbook, the Accounts Matrix, and the CD Schedule. Mike noted that there is a $200,000 CD coming due in August and also plans to present invoices for approval at the next board meeting.
- Jim Haney made a motion to approve the May disbursements as presented in the checkbook report. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Astbury Monthly Report
Don Neff provided a written report to the board prior to the meeting and attended in person. Don noted:
- Grinder repairs on B40F Lane are complete.
- Don has made 4 attempts to contact USIC regarding damage that occurred in August 2019 with no response. Don will continue to attempt to make contact.
- The district experienced high flows in May as a result of high water in the area. This was similar to other high-water periods, but issues were in different areas (previous issues had been resolved in other areas). Don did not detect any sump pump connections during the course of addressing the high-water issues. The plant handled the high flow levels without overflow needed.
- There was a discussion about the increase of non-acceptable materials going into grinder pumps causing damage. Astbury will create a Standard Operating Procedure to document the source of the damage going forward. The district will publish reminders to property owners regarding these non-acceptable materials and may begin addressing these issues with individual property owners.
- Jim Haney raised a concern that Astbury maintenance budget reporting was lagging by 5-6 months. Jim reached out to Astbury to express the concern and requested a timelier reporting. Jim also made a motion that Astbury would attach invoices for all budget items exceeding $1,000, going forward and for the previous 12 months. The motion was seconded by Mike DeWald and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Property Owner Connection Status
- Greg Gear reported that the number of properties not connected was down from 10 last month to 7 (1 rate reduction granted, 1 rate reduction pending, and 1 property sold at tax sale).
Request for Rate Reduction – C-V Property Management
C-V Property Management purchased the property at B55 (lots 7, 8, 13) at a Commissioner Sale in 2019 and received ownership in March 2020. The new property owner is requesting a rate reduction.
- Per district bad debt policy, the property has continued to be assessed sewage collection and late fees for liens but the district will not file a lien for failure to connect.
- C-V requested a rate reduction within 90 days of ownership.
- An inspection was conducted on 5/20/20 and all disconnection requirements for the property were met.
- Jim Haney made a motion to approve the rate reduction in accordance with Section 7 of the Rate Ordinance. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- In addition, as pursuant to existing Bad Debt Resolution Ordinance 2019-02, the LRSD Board also waived failure to connect penalties in the amount of $29,725.
Other Items That May Come Before the Board
- Jim Haney and Mike DeWald received preliminary rate study information approximately 1 week ago and are still reviewing.
Public Q & A
- There were no public comments, and the session was closed.
Adjournment
- Motion to adjourn the meeting at 7:03 PM was made by Mike DeWald, seconded by Parke Smith, and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Parke Smith, Secretary