Call Meeting to Order
The meeting was called to order at 6:00 PM by Jim Haney.
- Present: Jim Haney, Parke Smith, Mike DeWald, Sue Ann Mitchell, Bob Marcuccilli, Joe Cleland, Frank Kurth
- Absent: None
Report of Meeting Notice
The meeting date and time were posted and advertised as required.
Approval of Previous Minutes
- Parke Smith presented the February 17, 2021 regular meeting minutes. Jim Haney made a motion to approve as submitted. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
- 6 Yeas
- 0 Nays
- 1 Abstain
Approve February 2021 Monthly Claims Report
- Jim Haney noted that it was unclear if formal approval for February monthly claims was approved at the February 17, 2021 meeting. Jim Haney made a motion to formally approve monthly claims from February 2021 in the amount of $52,233.45. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
- 6 Yeas
- 0 Nays
- 1 Abstain
Treasurers Report and Other Financial Matters:
- Mike DeWald reviewed the financial reports. Mike noted the following:
- Collections were about $17k higher than budget.
- Several items were purchased for resale. This will be offset over time by the sales of those items, neither of which is budgeted.
- The budget calls for revenues to exceed expenditures by about $88k for 2021. Through 3 months, the district $7,286 ahead of budget.
- District financials have begun to stabilize.
- The ending balance was $ 1,764,508.
- Mike DeWald made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, the Monthly Analysis of Cash Investment Accounts, and the monthly claim form in the amount of $43,548.30. The motion was seconded by Parke Smith and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Mike DeWald noted that the district had received an invoice from Gasvoda for 4 additional grinder kits for inventory at approximately $3600 each. Inventory grinders are for the purpose of resale as new homes are built. The grinders were ordered in July, they were received in August, and the invoice just arrived this month. Parke Smith made a motion to approve payment of the invoice from Gasvoda in the amount of $14,696.00. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- Note: Given the amount of time to secure additional grinders for inventory and the increased activity in new home construction, the board directed Astbury to order an additional 6 grinders.
Astbury Monthly Report
Astbury provided a written report prior to the board meeting and Donn Neff was in attendance. Donn noted:
- The report for this month was delayed by the approval process. Jim Haney asked for the reports to be delivered in a timely manner in the future.
- Donn reported an overflow that occurred on South Barbee Drive that resulted in a need for restoration of one property.
- Restoration services were contacted and provided immediately by Astbury and the district.
- Donn noted a higher than expected cost for the home restoration. The board directed Donn to create a process that would result in 3 competitive quotes before contracting for future restoration work.
- In addition to the restoration completed at the home, the property owner requested additional funds to replace 2 rugs in the amount of $375.
- Jim Haney mad a motion to deny the property owner request for $375 dollars to replace the rugs. The motion was seconded by Sue Ann Mitchell and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
- The board also asked Mike DeWald to check the district’s insurance deductible amount and asked Andy Boxberger to explore potential warranty coverage with Crane Barnes.
- Donn provided an update on the electrical issue at Lake Estates.
- There has been no progress in negotiations with NIPSCO and REMC.
- Ritter Electric was the only vendor to respond to a request for estimates for generator installation. The estimate provided was $6800. Donn will have a formal cost by the next meeting.
Property Owner Connection Status
- Greg Gear reported that there are still 8 properties that have yet to connect.
- One property was sold at Tax Sale and the new owners have applied for a permit.
- Construction updates include a total of 4 new construction and 11 tear down/rebuilds.
DLZ Update Regarding Drainage Issue at 45 EMS B48A
Casey Erwin was in attendance and presented several options to resolve the standing water issue at 45 EMS B48A. The grinder at this location is lower than the surrounding area and regularly has water on top of it.
- Of the options presented, the most cost effective would be to install additional drainage in the area around the grinder.
- The board also directed Donn Neff/Astbury to investigate the cost of adding a riser to the grinder as another potential solution.
2021 Engineering Agreement with DLZ
- An Updated agreement, with terms similar to previous agreements, was presented.
- Jim Haney made a motion to approve the agreement with the understanding that the address listed on page 1 would be updated to reflect the correct address for LRSD. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Other Items That May Come Before the Board
- None
Public Q & A
- Matt Trier was in attendance and reported that he was purchasing the Lonnie Hanson property on land contract, and made a request of the board to forgive the existing liens, as they are cost prohibitive for him to make necessary improvements to the property.
- After discussion, the board determined that an informed decision could not be made without a full understanding of the value of the property and suggested that the new property owner secure a formal market/real estate appraisal and return to the board with the additional information.
Adjournment
- Motion to adjourn the meeting at 8:00 was made by Parke Smith. The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
- 7 Yeas
- 0 Nays
- 0 Abstain
Parke Smith, Secretary