Meeting called to order at 6:00 pm by Jim Haney.
Present: Jim Haney, Mike DeWald, Bob Marcuccilli, Sue Ann Mitchell, and Frank Kurth.
Parke Smith and Greg Mitchell were absent.
The meeting date and time were posted and advertised as required.
Jim Haney presented the September 2019 meeting minutes for Parke Smith and made the motion to approve the minutes as written, seconded by Mike DeWald, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Treasurer Report:
Mike DeWald presented the Financial Reports and statements from Steve Carter.
Mike commented that he paid the insurance liability bill in the amount of $18,091.00 for the annual premium.
Jim Haney made the motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, Monthly Analysis of Fund Balances, and Monthly Analysis of Cash and Investment Accounts, seconded by Frank Kurth, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Mike DeWald presented the board with the Cash and Fund Balance Matrix, the Management Cash Budget, and Monthly Claim Approval Form.
Mike commented that the Cash Budget for this year is $239,617.00 in the positive.
Jim Haney made the motion to approve the Monthly Claim Approval Form for October in the amount of $214,319.60 and the transfer of $150,000 into 3 CD’s that was approved last month, seconded by Sue Ann Mitchell, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Engineering Update -DLZ:
Bill Boyle from DLZ presented their report.
Bill discussed the house at 42 EMS B61H Lane has an accumulation of water on top of their grinder. DLZ has proposed a solution to the homeowner to repair the situation and is waiting to hear back from the homeowner at this time.
DLZ has provided a written response to Astbury comments on the repair to the pump station that overflowed. Jim challenged both Astbury and DLZ that they are confident that the safe guards we are implementing will prevent this from ever happening again. Matt from Astbury is confident that the changes requested will correct the issue from happening again.
Matt discussed what happens when the District office loses internet and the plant communication with the pump station. If that happens, there is not notification of a failure at the pump stations and there could be an overflow.
Astbury is proposing that we go with a cellular or satellite phone and going to the service provider to send out the notification instead of coming to the plant then sending notification out on the internet to the service provider.
Mike DeWald asked Matt what would happen if we lost a generator at a pump station. Matt said we would need a backup pump to bypass the pump station. They are looking around to find a rental company that has a pump big enough to use in case of an emergency.
Matt Rippey Presented the Astbury Monthly Report:
Astbury did make the repairs to the grinder basin at 51 EMS B74 Lane,
Jim made the motion to proceed with invoicing the property owner at 51 EMS B74 Lane in the amount of $1,243.00 for the repair of the grinder station, seconded by Mike DeWald, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Matt did notify the homeowner that complained about the noise at the plant that the board is still looking into the complaint.
Reviewed billing for 33 and 29 EMS B74 Lane:
Jim Haney reviewed the billing for 33 EMS B74 Lane and 29 EMS B74 Lane for Swinehart. He sent out to the Board members his finding to review.
Motion by Jim Haney to adjust the two accounts for a balance due of $148.55 for 33 EMS B74 Lane and $497.45 for 29 EMS B74 Lane, seconded by Frank Kurth, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Rate reduction request for Taylor:
All requirements are met for property except the Rate Reduction is not signed.
Jim Haney made the motion to approve the rate reduction for Taylor at 3757 N Barbee Rd pending the receipt of the signed Rate Reduction Acknowledgement Form. Rescind the $1,700.00 failure to connect fees and do not charge failure to connect fees going forward, seconded by Mike DeWald, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Request to waive Failure to Connect Penalties for KKP Living Trust:
The account for 17 EMS B6A Lane has $18,970.00 in sewer bills and Failure to Connect penalties. The Board’s policy is to not adjust any penalties until the sewer bills are paid in full. The Board directed the owner to pay all sewer bills in the lien filed at the courthouse. The Board can then revisit this issue next month.
Approval of liens filed on October 9th, 2019:
Nosich property and Towne property. These two properties were already in a Tax Sale and a Commissioner’s Sale and are scheduled to be redeemed in October. Jim Haney had a discussion with Andy Boxberger and decided to file a lien for the sewer bills and to exclude the Failure to Connect penalties per our resolution. Jim did not want the District to miss a lien in case the property owners reclaimed the property. Nosich property has a new lien of $850.54 and the Towne property has a new lien of $2,137.17. Jim Haney made the motion for the Board to allow these 2 liens to stay on tax rate role as submitted to the County as filed, seconded by Mike DeWald, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Dice, Sellers, and Young properties are going to Tax Sale on Oct 28th, 2019. Since they can still be claimed from the owners, we will leave the Failure to Connect penalties in the liens to be filed.
Jim Haney made the motion that the Board would support the liens that were filed and to remain on the tax role, seconded by Sue Ann Mitchell, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Review Lien Filing Process:
Jim Haney submitted a lien filing process to the Board for review.
Jim made the motion to approve the lien filing process in principle with the understanding the date may get modified slightly for allowing proper processing time, seconded by Bob Marcuccilli, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Property Connection Update:
We are down to 13 non-connected properties.
Website Update:
Everything has been sent to the Web Designer. We are waiting for drone pictures to complete.
Public Q & A:
Carlyle Lehman -8 EMS B55 Lane
He purchased the property at a Commissioner’s Sale and was told he owes around $7,300.00 in a lien to receive the deed. The Board needs to investigate the account to see what is owed, but does not have the information on the property to discuss at this time. The Board will review the account next month.
Motion to adjourn meeting at 7:53 pm, made by Mike DeWald, seconded by Frank Kurth, and on call of roll was carried by the vote:
5 Yeas 0 Nays 0 Abstain
Bob Marcuccilli, Assistant Secretary