September 15, 2021 Minutes

September 15, 2021 Minutes

Call Meeting to Order

The meeting was called to order at 6:00 PM by Jim Haney.

  • Present: Jim Haney, Parke Smith, Mike DeWald, Bob Marcuccilli, Joe Cleland
  • Absent: Frank Kurth, Sue Ann Mitchell

Report of Meeting Notice

The meeting date and time were posted and advertised as required.

Approval of Previous Minutes

  • Parke Smith presented the August 18, 2021 regular meeting minutes and made a motion to approve as submitted. The motion was seconded by Mike DeWald and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain

Treasurers Report and Other Financial Matters

  • Mike DeWald reviewed the financial reports.  Mike noted the following:
    • Relatively routine month with nothing unusual to report.
    • The 2nd scheduled bond payment was made on August 1.
    • Year to date budget receipts were $29,701 ahead of budget, expenses were $8,961 behind budget, and the total budget was $20,741 above budget.
    • The ending balance for the month was $1,933,457.
  • Mike DeWald made a motion to approve the Unaudited Schedule of Cash Receipts and Disbursements, the Monthly Analysis of Funds and Balances, and the Monthly Analysis of Cash Investment Accounts.  The motion was seconded by Bob Marcuccilli and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain
  • Mike also presented the monthly claims report and made a motion to approve the August monthly claims report in the amount of $48,382.21.  The motion was seconded by Parke Smith and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain
  • Mike also presented Invoice #8943 to Carey Excavations, which was missed in the claims report and made a motion to approve payment in the amount of $5,600. The motion was seconded by Parke Smith and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain

Request to Waive Late Payment Penalty – Lake Estates

  • Monthly Payment from Lake Estates was received by LRSD on 9/13/21 (due on 8/31/21).
  • Lake Estates communicated to Mike DeWald that they intended to write a check this month instead of the regular ACH payment since they were transitioning to a new bank.  Lake Estates claimed that they mailed full payment to JPR (who no longer manages LRSD account payments), which was the last known payment address they had.  Lake Estates also claims that they made debit payment once they realized that they mailed the check to the wrong party.
  • Parke Smith made a motion to table any decision on this issue until next month’s regular meeting and to notify Lake Estates that proof of mailing of a check for payment was made prior to the due date and the documentation must be supplied to the LRSD on or before October 11, 2021 in order for the Board to consider this request at the October 2021 regularly scheduled meeting.  The motion was seconded by Joe Cleland and was carried by the voice vote of:
    • 4 Yeas
    • 1 Nays (Jim Haney – name provided at Jim’s request)
    • 0 Abstain

Astbury Monthly Report

  • Astbury provided a written report prior to the board meeting and Donn Neff was in attendance.
  • Mike DeWald asked if the Midge Fly treatment referenced in the report was a once per year treatment.  Donn confirmed that it was and will probably be recurring.
  • Donn raised the issue of grinder pumps in need of repair or replacement.  Of the 18 pumps in need of repair, Crane Barnes informed Donn that 17 were out of warranty.  Donn took 3 of those pumps to Reed Electric for assessment/evaluation at the cost of $30 per pump.  Reed Electric estimates that repairs for those pumps would range from $1400-$2000 per pump.  Donn also secured approximate pricing from American Pump ($2400) and Gasvoda ($3000) for new pump purchases.  Donn Expressed an urgent need to have a minimum of 10 pumps repaired or replaced.  There was some discussion as to whether or not Crane Barnes representation of warrantied items was correct or incorrect.  By LRSD accounts, all but 4 of the pumps should qualify for warranty.  Donn will secure details and documentation regarding warranty specifications.
  • Jim Haney made a motion to authorize LRSD to directly purchase 6 new pumps from American Pump not to exceed $2500 (pump + freight) each and to have Reed Electric rebuild the 4 pumps LRSD believes are out of warranty at a price not to exceed $2000 per pump.  The motion was seconded by Mike DeWald and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain

Astbury Updates

  • Drainage Issue at 45 EMS B48A
    • The property owner notified the board that he agreed to bear the cost of purchase and installation of the 10” riser.
    • Donn will secure a price for the riser and provide that information to Jim Haney, so that LRSD can notify the property owner.
  • Lake Estates Generator
    • The delivery of the generator is still on schedule and expected in early October.
    • The Omni Beacon is installed and functioning, and the damaged panel has been sealed.

Property Owner Letter – Maintain Electrical Service and Fats/Oils/Greases (FOG)

  • Andy Boxberger reported that the letter regarding maintaining electrical service to grinders was scheduled to be mailed to all property owners on 9/15/21.
  • Andy also reported that the letter regarding FOG will go out to all property owners in approximately 2 weeks.

Property Owner Connection Status

  • Greg Gear reported that the current number of properties that have yet to connect remains at 5.  1 property sold at Tax Sale and will be going through Sherriff’s Sale.
  • Greg also reported that there were no requests for permits for new builds or tear down/rebuilds this month.

Other Items That May Come Before the Board

  • Joe Cleland asked Andy Boxberger to clarify the costs of the communication being drafted to Selge for the breach of contract issue.  Andy explained that a substantial amount of research was required to determine the best legal strategy to seek reimbursement.
  • Jim Haney informed the board that 90-day past due letters have been mailed to 65 property owners (15 have since paid), and that 120-day letters will go out this week.
  • Jim Haney raised the question of how best the district could address scenarios when a property owner passes away and late fees and penalties begin to accrue and potentially lead to liens being filed.  Jim was not seeking an answer but looking for ideas from other board members.

Public Q & A

  • None


  • Motion to adjourn the meeting at 7:18 was made by Jim Haney.  The motion was seconded by Mike DeWald and was carried by the voice vote of:
    • 5 Yeas
    • 0 Nays
    • 0 Abstain

Parke Smith, Secretary